How to calculate workstation occupancy rate?

Last week we onboarded a high-tech company with a few hundred employees that decided to adopt the hot-desk seating model. Our office seating platform was the perfect solution for their needs.

The company decided that 144 employees would share 61 hot desks, which they can book in advance daily using our employee’s seat booking app. Our first question was: is it enough desks for this amount of employees?

Simple math shows (144 divided by 61) that if these employees attend the office more than 2.36 days a week, some will encounter difficulties when trying to book a desk.

To simplify, the management instructed these employees to visit the office twice a week. Office seats should be managed in the same manner that a retail company manages its inventory.

However, in reality, at any given time, around 15% of employees are absent for different reasons (vacation, illness, maternity leave, business trip, etc.), so managing the space with our advanced tools combined with an app that allows the employees to book their seat will enable optimizing the space and reduce costs that occur as a result of these absences.