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Office Seating Allocation – Why It Matters More than You Think

Having enough seats for your company’s staff and employees is just the start. If you want your business to be as productive as possible, and want to ensure that your office’s seating space is used as well as it can be, you’ll need to adopt smart seating allocation practices and tools.

Seating is Constantly in Flux…

These days, people are constantly moving from job to job and swapping companies in pursuit of new promotions. When you add in the economic factors, which range from generational changes to COVID-19, it’s clear that the way we think about office seating has to change.

Indeed, office seating is almost always in flux these days. Whether people go on vacation, quit, or have other life events eject them from their seats, typical office spaces can have up to 25% unused seating at any one time. That’s incredibly wasteful, particularly when you consider that you’re paying for all that space that isn’t going to good use.

… But Seating Also Matters for Company Productivity

Even if you have all your seats filled, if they aren’t allocated properly, it could end up negatively affecting the company’s bottom line. Where people sit affects:

  • who they share space with
  • what teams they collaborate with
  • how efficiently they work
  • and more

It’s easy to pretend that this doesn’t affect company profits, but it truly does. That’s why intelligent seat allocation should be of the utmost importance for any office manager or administrator.

How Can Efficient Seating Allocation Help Your Company?

At its core, efficient, effective, and intelligent seating allocation is about making the most of the resources and space you currently have for maximum productivity. Let’s break it down.

No More “Musical Chairs”

Are employees wasting time switching desks and constantly trying to finagle their way to sit with their friends? It’s just one more way that productivity is wasted during working hours (which is worse than ever, by the way). But no more.

With smart seating allocation, you can come up with a seating schedule that serves everyone and prevents people from playing an unending game of musical chairs, hopping from desk to desk. Another solution is to  incorporate a booking application solution which allows employees to book their seats on the go on a use per need basis and share it with their friends/team. This prevents employees and administrators alike from using valuable company time working on seating arrangements when everyone could be focusing on company goals and projects.

Not to mention it’s better for newcomers who don’t know where to sit. Now they don’t have to wait a full day to find their desk – they’ll know exactly where they are expected to sit or scheduled to sit and get to work ASAP!

Increased Employee Productivity

Top-tier seating allocation can also boost employee productivity across the board. But how does it do this?

Good seating allocation:

  • pairs employees that get along together
  • allows introverts and extroverts to mingle, ensuring that everyone gets a say and feels included
  • prevents new or isolated employees from feeling left out
  • ensures excellent collaboration throughout the year, particularly if you seat complementary departments together
  • causes people to feel freer in the workspace, which adds to their satisfaction

All of these smaller effects can have a spiraling boost to your business’s bottom line. The happier your employees are, the more they’ll work, and the better work they’ll produce.

Even better, seating allocation (when done properly) can have a positive effect on employee retention: a crucial point for modern businesses. In fact, good seating arrangements can result in turnover as low as 14%.

Better “Hot Desking”

Many organizations are now looking into hot-desking with open floor plans as their office seating arrangements, which involves using open desks that are taken using an assigned system rather than people being stuck at the same desk every day. It’s an alluring seating model given that so much of our technology is now mobile and more companies than ever before are moving to hybrid in-office/work-from-home models.

With this in mind, seating allocation strategies can help you maximize the benefits of hot desking more than ever before. Leveraging smart seating allocation in conjunction with hot-desking:

  • prevents people from feeling like they always get the worst desk
  • ensures everyone gets seated quickly and gets to work ASAP
  • prevents confusion with desks that are apparently assigned to two people on the same shift
  • and more

If your business is at all moving toward the hot-desking model, you have to take seating allocation into account. Without doing so, hot desking could end up as a failure in terms of employee productivity and morale across the board.

Maximize Office Space Usage – Stick with Space that Doesn’t Waste Company Funds

The bottom line is this: the office space you have is one of the costliest investments for your business. It’s in your best interest to maximize the use of that space by leaving no desk unused. Each seat in your business should be actively producing value at all times.

Seating allocation techniques and software can make sure that that’s the case by assigning space quickly, allowing you to run simulations about different seating arrangements to see projected productivity, and more.

P.O.C. Seating Allocation System, is a solution that works for facility managers, office administrators and other managers looking to improve their space utilization across the board. For example, it can provide a clear visualization of each floorplan in your workspace. You can even designate different object locations and seating arrangements as a starting point.

Then you can capture any available empty seats and make the most of any vacant workstations by assigning them to the right employee. Drag-and-drop employees from place to place as necessary and enact your own seating plan simulations to test theories. Since the Seating Allocation System is designed with intuitive controls, it’ll only take about 15 minutes before you’re up to speed on all that it can offer.

To make things even easier for you, it’s a cloud-based platform. There’s no need to install it on your computer. Just access your account anywhere you can get on the Internet and you’re all set!

Ultimately, the Seating Allocation System can go a long way toward helping you maximize the space available in your office and ensuring true employee productivity. Try it today and you’ll see the benefits firsthand in no time.

Maximize your space

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