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Rearrange Your Office Space With Space Utilization Data

Think your office space needs some work? Find out how to use space utilization data to arrange your office for maximum productivity and efficiency.

Filip Dimkovski - Writer for POC System
By Filip Dimkovski
Nevena Radulović - Editor for POC System
Edited by Nevena Radulović

Published March 1, 2023.

Space utilization measures how well an office or commercial workspace is used. Knowing this information can help you understand what kind of improvements you need to make to optimize your workspace and make it more effective.

The average space utilization rate for office and commercial workplaces is around 70%, indicating there's room for improvement.

By measuring space utilization, you can gain insight into how to ensure your workspace is providing maximum productivity, cost-effectiveness, and employee satisfaction.

If you think your office could use some rearranging, and your space utilization confirms it, there are changes you can make.

Changing the Layout

In addition to permanent furniture like office desks and chairs, the traditional office layout often features walls that divide spaces. However, many businesses are now shifting away from this design in favor of open-space offices because they increase employee collaboration and reduce costs associated with excess furniture.

If you want to change your office layout by switching to an open-space office, hot desking might be particularly helpful in facilitating employee communication, which can boost problem-solving.

■ Optimize your budget by determining the office space cost per employee

Monitoring Office Occupancy

By monitoring office occupancy with sensor-based technologies, businesses can identify unused or inefficiently allocated spaces that can be converted into more practical areas. For example, if your business uses a hybrid working model with employees alternating between on and off-site working, you may find that certain spaces are rarely used.

By converting some of these spaces into common areas or even downsizing to a smaller office, you can make better use of these, contribute to a better working environment for your employees, and save costs.

■ Want to improve your space utilization? Incorporate these metrics


Measuring space utilization data also helps businesses identify when certain spaces in the workplace are being overused. For example, meeting rooms may always be booked up or workstations double-booked.

This can lead to congestion and poor productivity, as some employees might be unable to access the resources they need at the moment. To address this issue, consider moving some of the activities that require less space to other areas or creating more separate meeting rooms.

■ Easily measure your office density to ensure employees have enough office space

Easily Rearrange Your Office Space With the Right Software

By analyzing your office space utilization, your business can make data-driven decisions to best rearrange the space. To facilitate this task for you, POC's space management software provides the tools necessary to better understand your workspace and make meaningful changes.

With this solution, you can simulate any office design changes and see the impact they'd have on your office space utilization through visualizations while also monitoring real-time space usage. This will allow you to make informed decisions about rearranging your office for maximum productivity, cost-effectiveness, and employee satisfaction.

■ Need help rearranging your office space? Book a demo to explore POC's features