Create a Good Facility Management Report in No Time

Facility management is the practice of maintaining and managing daily operations of a physical environment, including its safety, cleanliness, space management, and upkeep. Good facility management entails creating useful facility management reports.

The most popular types of facility management reports are those focusing on comprehensive costs, equipment history, space utilization, and team performance. Below, we'll look into the key factors you need to consider to make a facility management report that will enable better decision-making and improve employee satisfaction and workplace comfort.

Identify an Objective

Before creating a facility management report, it's important that you identify the purpose of the report and who'll be receiving it.

• Focus: Having a clear goal and points of analysis can help streamline the process of making improvements as you go.
• Readability: Your report should be easy to understand and not too technical while still providing enough useful and relevant information.
• Length: Keep your report concise and remove any unnecessary information.

Reflect on KPIs

When creating a facility management report, you should reflect on the Key Performance Indicators (KPIs) that are being monitored. Common KPIs include budgets, space optimization, safety compliance, and customer satisfaction, although they may vary depending on what type of business you manage and what your specific objectives are.

Monitoring KPIs is essential to ensure all your business objectives are being met.

• Consider using various software solutions or occupancy sensors to help with your KPI analysis.
• Review the KPIs that apply specifically to the type of report you're creating to provide an accurate analysis.

Provide Actionable Suggestions

A good facility management report requires you to provide actionable suggestions for improving various areas of your business. This can include proposing office layout changes to boost productivity or reduce real estate costs.

For each suggestion in your report, you should also include an explanation of why it's recommended and how it can benefit the business. This can give those receiving the report a better understanding of what can be done to improve overall performance.

Easily Create Facility Management Reports With the Right Help

Although creating a good facility management report can be an intimidating task, relying on the right knowledge and data can help you do it efficiently.

POC's space management solution can easily help you with data collection, analytics, and visualizations to further streamline your report-making process and provide insights into workplace elements like employee occupancy or space utilization. With this valuable data, you can compile an incredibly specific and precise report.

■ Request a demo to try POC's solution for yourself