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Benefits of Space Utilization Analysis in Office Real Estate

Filip Dimkovski - Writer for POC System
By Filip Dimkovski
Nevena Radulović - Editor for POC System
Edited by Nevena Radulović

Published April 10, 2023.

Back view of a woman sitting in the office with a laptop in the background showing space utilization analysis data

By taking a holistic view of all the aspects of your office space, from occupancy levels to layout optimization, space utilization analysis can provide invaluable insights on how to best use your assets.

Space utilization analysis is an important, data-driven approach to understanding the usage, efficiency, and potential of your office real estate.

Relying on this process can help you maximize the value of your office real estate and boost your organization's bottom line by increasing productivity and improving employee well-being, among other important benefits.

3 Benefits of Space Utilization Analysis in Your Office

1. Streamlining Office Layout Planning

Space utilization analysis can be an incredibly valuable tool when it comes to planning your office layout. This analysis takes into account multiple aspects of your space, from occupant density to furniture and equipment placement, to guide your decision-making in layout planning.

Calculating and analyzing these metrics can help you get a clear picture of your current usage and identify key opportunities to better optimize your office layout.


Having identified a large portion of unused space in your office with space utilization analysis, you can incorporate that space into your layout as an extra meeting room or co-working station to increase your office's overall efficiency.

■ Plan your layout to match department needs

2. Improving Office Space Efficiency

Using space utilization analysis can be a powerful way to potentially improve the efficiency of your office space. By analyzing occupancy levels and other metrics, this approach helps you identify which areas are used by your employees the most and focus on optimizing them.


If you have a large meeting room that your employees often use but it has limited seating, space utilization analysis can help you recognize this issue and recommend rearranging the furniture to provide more comfortable seating for larger groups.

With such insights in hand, not only can you ensure all available office space is being used effectively, but you can also provide an improved workplace environment to boost employee satisfaction.

3. Reducing Costs

It's essential to recognize that managing your office space comes with significant costs. However, space utilization analysis can provide an invaluable perspective on how best to use your office space to target areas of potential savings. All the insights space utilization analysis provides can offer you valuable direction when it comes to minimizing your office real estate expenses.


By analyzing occupancy levels across your office, you can identify underutilized areas and find ways to adjust your layout accordingly to reduce resource waste. Consider repurposing some of your underutilized spaces into quiet zones or collaborative areas that could enhance employee productivity to reduce long-term costs.

■ Boost your savings by accurately calculating occupancy costs

How to Perform Space Utilization Analysis

When performing space utilization analysis, it's important to consider key space utilization metrics, including:

■ Consider these key space utilization metrics

Use Automated Software

Even with all the right metrics, performing space utilization analysis well is easier said than done. Luckily, you can rely on automated software solutions like the POC Space Management System to simplify the process.

  • Custom seating plans for maximum employee productivity
  • Real-time tracking of current seating and office layout
  • Advanced insights into analytics to tailor your space according to your needs

With easy-to-read reports that highlight the key metrics, this thorough space management tool allows you to gather and analyze your office occupancy data with ease, giving you access to critical insights to ensure your decisions are well-informed.

POC System: Office Space Management

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Supercharge Office Real Estate With Space Utilization Analysis

Space utilization analysis can be an invaluable tool for real estate professionals and business owners when it comes to making informed decisions about office space planning and management.

By leveraging automated software solutions like POC's Space Management System, you can easily gain access to critical office space insights and use them to optimize your space usage, reduce costs, and ultimately create a more productive and comfortable work environment.

Book a demo to explore POC's powerful space utilization analysis features