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3 Ps of Office Space Management for Agile Workplaces

People, processes, and places are the 3 essentials of Agile workspaces. Learn why this is important and how to implement these principles in your workplace.

Filip Dimkovski - Writer for POC System
By Filip Dimkovski
Michelle Meyer - Editor for POC System
Edited by Michelle Meyer

Published January 30, 2023.

Having the right project management approach in your company leads to exponentially better results and a more organized workflow. This is why many companies have started implementing the Agile approach and its principles as it allows for easier adaptability, faster delivery, and improved ongoing development.

An Agile workspace is a work environment that's specifically designed for flexibility in every aspect.

Of course, making the workplace flexible is easier said than done. Well, this is where the 3 Ps of office space management come in.

Analyze your current space utilization before making changes

1. People

As a business owner, you should be well aware that your employees are your most valuable asset. But, as you should also know, this "asset" consists of diverse personalities, each with their own requirements and preferences in the workplace.

You first have to understand your employees and their needs. Then you can provide a flexible workspace that meets those needs and encourages productivity and creativity.

This might include offering a flexible schedule or enabling remote work. It could also involve making sure the workspace is always comfortable and well-lit. Nevertheless, a well-engaged employee is a productive one, and having such employees steers your business in the right direction.

■ Learn how to optimize your office space for employee satisfaction

2. Processes

Usually, it's not enough to just have the right people in the workspace—you also need to have the right processes in place to help your employees do their jobs. This could involve setting up a system for task management and tracking or using cloud-based software to allow for better communication and collaboration between teams.

The important thing is to make sure that the processes are tailored toward your business and its goals.

Create a system that's not only easy to understand and track, but also open to improvement and flexible enough to change so you can continuously optimize your processes.

3. Places

Your physical workspace can also have a significant effect on your employees' productivity and the bottom line of your business.

A flexible workspace allows your employees to access a wider range of work settings.

For example, one work area can be for employees who need silence to focus while another can be for employees that need to brainstorm as a team.

Workspaces also extend to employees' homes or a co-working space. You can implement a hybrid work model that still adheres to Agile principles.

■ Use these hybrid work models as examples

Agile Workplaces Are Easy to Create With the Right Software

Successfully implementing these principles in your office leads to a variety of benefits, including:

  • Fostering a more Agile work environment
  • Increased employee productivity
  • Better business performance
  • Reduced real estate costs

Motivated but not sure where to start? POC System's space management software gives you the tools to optimize your office space. Rearrange your office setup on the fly and view your changes in real time. Export the data the software tracks for you to see if your changes are working. You might discover that certain areas are being over- or underutilized—perhaps you can even save money here. The right software can make agile workplaces simple.

Book a demo to explore POC's features