4 Tips to Keep Your Facility Projects on Track
Managing facility projects to implement changes in your office space can be complicated. Follow these tips to secure successful outcomes for your projects.
Published March 22, 2023.
It's easy for facility projects to go awry. They can be complex and are often affected by multiple factors, including changes in regulations, labor shortages, supply chain disruptions, or economic downturns, which can cause delays and impact their success.
So, whether you're renovating an existing office space or building a new one, it's important to identify potential risks, develop a well-defined and feasible plan, involve all stakeholders, and utilize automated solutions to manage project resources and timelines.
1. Identify Areas of Improvement
The first step is to determine the facility project's potential usefulness to your business in the long term. You can focus on areas where improvements are most needed and feasible, ensuring that the project is aligned with your organization's goals and that resources are allocated efficiently.
» Improve your decision-making by setting facility management KPIs
2. Create and Implement a Plan
Perhaps the most important step is to have a well-defined and realistic plan in place that addresses roles and responsibilities, timelines, and budgets. An extra tip to keep things running smoothly is to involve all stakeholders in the planning process to ensure your decisions are feasible and in alignment.
67% of projects can fail without proper management and planning
» Learn how to develop a successful facility management plan
3. Evaluate and Mitigate Risks
By identifying risks and creating contingency plans, you can ensure that the project stays on track, within budget, and meets the necessary objectives. Potential risks include:
- Budget overruns
- Schedule delays
- Changes in scope
- Quality issues
- Safety hazards
- Environmental concerns
- Stakeholder conflicts
- Material shortages
- Contractor performance
- Regulatory compliance issues
» Discover which other elements to include in your facility management report besides risks
4. Rely on Automated Solutions
Automation can significantly improve the efficiency and accuracy of facility projects. POC System's solution can help streamline office facility projects to save time and resources while ensuring a successful project outcome.
32% of executives believe investing in the right technology contributes to projects' success
- Receive real-time updates when you make changes to your office layout
- Track relevant space analytics on the dashboard to make informed decisions
- Create custom floor plans and rearrange your space on the fly
Whether you're making structural changes to your office space or just rearranging its setup, POC's office space management software can help you to easily create new office zones or entirely new departments, split office space, or reorganize current office furniture.
Facilitate Successful Projects in Your Office
While facility projects can be complicated and you might be faced with unforeseen factors that completely derail your project, you can implement these best practices to start off on the right foot.
Additionally, the right automated software can be a helping hand throughout your project, especially when you need to recover from any setbacks quickly.
» Book a demo with POC to optimize your office space management
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