How do I determine the appropriate number and size of meeting rooms?

Asked 2 years ago

Hello, we want to make sure that we have enough meeting rooms to accommodate the needs of our team, but we don't want to waste space or resources on unnecessary or underutilized rooms. We're unsure how to determine the right balance between meeting room capacity and utilization. Does anyone have any suggestions?

Meeting room Capacity and utilization

Marcel Deer

Friday, January 13, 2023

Start by tracking how many people work on-site, how often remote employees work on-site, and how many meetings they have daily. Consider your industry and clientele as well.
One conference room for every 10-20 employees is the standard, but your meeting place should match your employees' needs and preferences. Some companies might even have just two or three people showing up to meetings.
To maximize utilization, consider a booking app. This will allow employees and teams to reserve rooms, reducing the risk of vacant meeting spaces due to last-minute cancellations or not knowing if rooms are vacant.